NOTICE is hereby given that the 84th Annual General Meeting of The Energy Credit Union Limited will be held VIRTUALLY on May 5th, 2023 at 4:30pm. Please contact our offices at 416-238-5606 ext 0 to register for this VIRTUAL event.
AGENDA
a. Registration of Members
b. Tribute to deceased members.
c. Board Chair’s opening remarks, including report on registration to establish quorum.
d. Call meeting to Order.
e. Adoption of the Minutes of the previous 83rd Annual General Meeting, held April 29th, 2022.
f. Report of the Board Chair and Chief Executive Officer.
g. Report of the Audit Committee.
h. Report on Lending.
i. Report of the External Auditor.
j. External Auditor’s presentation of the Audited Financial Statements.
k. Appointment of External Auditors.
l. Elections.
m. Unfinished Business.
n. New Business; Dividend Announcement, Approval of Amendments to By-Laws (see Appendix 1)
o. Adjournment.
ELECTIONS & VOTING
At the time of this publication members were asked to submit applications for nominations for two
positions, each having a three year term. Nominations, voting and elections are governed by The Energy Credit Union Limited Policies and Procedures. Nomination packages were available effective 15 February 2023 and the deadline for nomination application submissions was 31 March 2023.
Voting must comply with the Credit Unions and Caisses Populaires Act, 2020, and the Credit Union’s
by-laws, namely: no member under the age of 18 shall be entitled to vote. In the case of two members
holding a joint account, any one of the account holders will be entitled to vote on behalf of the joint
account. A member who is a corporation or an unincorporated association shall cast its vote through a written proxy produced at the meeting, signed by the authorized signing officers and appointing a
person on its behalf. A member of the Credit Union has one vote only. The Energy CU Board of
Directors has elected by resolution to accept electronic votes during the Live Virtual Annual General
Meeting only.
NOMINATING COMMITTEE MEMBERS
Jeremy Ellis – mail@theenergycu.com
Peter Frijio – mail@theenergycu.com
Kenn Scott – mail@theenergycu.com
SPECIAL NOTICE
NOTICE is hereby given that the 84th Annual General Meeting of The Energy Credit Union Limited will be held VIRTUALLY on May 5th, 2023 at 4:30pm.
All members will need to register to attend the virtual AGM by contacting the Credit Union at 416-238-5606 ext 0 in advance to be added to our registration list. Registration will close on May 5th at 12pm to allow our team to prepare for the meeting. For security purposes, Members will be asked for their email address and/or phone number that they will be using to enter the virtual meeting; any discrepancy may cause delays in gaining access to the meeting. Members may participate in the meeting through a Desktop/Laptop Computer, Tablet/Mobile Device or by phone. Please be advised that for joint account holders who plan to attend the virtual meeting, a separate registration will be required. If other Energy CU members in the same family or household want to participate using the same computer, the vote will only count once. Each voting member that wishes to have their vote count must use a separate device.
There will be no elections for board positions at this time, all positions were filled through acclamation in accordance with Energy CU requirements. Voting will be used to pass motions and special resolutions. Members will receive the registration link for the AGM on the day of the meeting via email. If you choose to participate via phone only, Credit Union staff will contact you to provide the phone number and details to call into the meeting, on the day of the meeting. Please note, copies of the audited financial statements, previous year’s minutes, auditor’s report and audit committee report, will be available for inspection, by any member, during the meeting and at the offices of the Credit Union at least 10 days before the meeting.
Copies of the audited summary financial statement will be available within the AGM report. Please contact our offices at 416-238-5606 if you would like to receive a copy of our AGM Report in advance. As our event is virtual, it would be appreciated if you advise us of your intention to attend so that we can make sure you are registered and made aware of any testing available to troubleshoot any audio/visual concerns. This is a member’s only meeting.
The Energy Credit Union Limited reserves the right to photograph/record its events, and from time to time we may use these photographs/recordings in our publications, marketing materials and website. By registering or attending any of our events you understand and acknowledge that your photograph may be taken and used at TECU’s discretion.
